[{"id":333,"date":"2024-10-22T15:20:28","date_gmt":"2024-10-22T20:20:28","guid":{"rendered":"https:\/\/it.tamus.edu\/uinmanager\/?post_type=faq&#038;p=333"},"modified":"2024-10-22T15:20:28","modified_gmt":"2024-10-22T20:20:28","slug":"what-is-a-uin-and-why-are-they-used","status":"publish","type":"faq","link":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/faqs\/what-is-a-uin-and-why-are-they-used\/","title":{"rendered":"What is a UIN and why are they used?"},"content":{"rendered":"<p><span data-contrast=\"auto\">UIN is the common acronym for Universal Identification Number. The UIN is a system-controlled digital identity that plays a major role in individual and federated identity and access management across the A&amp;M System.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">UINs were established in 2003 with the goal of uniquely identifying people in the system\u2019s technology systems, eliminating the use of the Social Security Number (SSN) as an identifier, and to provide improved privacy for individuals and better conformance with federal laws regarding use of the SSN.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>Read the <a href=\"https:\/\/tamuserp2.wpengine.com\/uinmanager\/uin-identity-purpose-statement\/\">UIN identity purpose statement<\/a> for more information.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>UIN is the common acronym for Universal Identification Number. The UIN is a system-controlled digital identity that plays a major role in individual and federated identity and access management across the A&amp;M System.\u00a0 UINs were established in 2003 with the goal of uniquely identifying people in the system\u2019s technology systems, eliminating the use of the [&hellip;]<\/p>\n","protected":false},"author":38474,"featured_media":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[9],"tags":[],"class_list":{"0":"post-333","1":"faq","2":"type-faq","3":"status-publish","4":"format-standard","6":"category-general","7":"entry"},"acf":[],"_links":{"self":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/333","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq"}],"about":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/types\/faq"}],"author":[{"embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/users\/38474"}],"version-history":[{"count":0,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/333\/revisions"}],"wp:attachment":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/media?parent=333"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/categories?post=333"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/tags?post=333"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":119,"date":"2020-03-26T04:12:45","date_gmt":"2020-03-26T04:12:45","guid":{"rendered":"http:\/\/it.tamus.edu\/uinmanager\/?p=119"},"modified":"2024-04-29T17:10:02","modified_gmt":"2024-04-29T22:10:02","slug":"how-do-i-correct-a-problem-with-the-data-elements-of-a-uin","status":"publish","type":"faq","link":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/faqs\/how-do-i-correct-a-problem-with-the-data-elements-of-a-uin\/","title":{"rendered":"How do I correct a problem with the data elements of a UIN?"},"content":{"rendered":"<p>UINs are given to all employees of and many students within the A&amp;M System. In addition, UINs are given to some outside consultants, visiting staff, and other individuals associated with the A&amp;M System.<\/p>\n<p>Many problems with students UIN data such as spelling errors in the person&#8217;s name, an incorrect birth date, etc., can be performed in UIN Manager by an administrator with the Update role.<\/p>\n<p>Problems with key employee data must be corrected in Workday, the A&amp;M System&#8217;s system of record for employee data.<\/p>\n<p>Learn more about:<\/p>\n<ul>\n<li><a href=\"https:\/\/tamuserp2.wpengine.com\/uinmanager\/uin-data-integrity\/\">Correcting UIN data problems<\/a><\/li>\n<li><a href=\"https:\/\/tamuserp2.wpengine.com\/uinmanager\/uin-manager\/employee-data-updates-from-workday\/\">Employee data updates from Workday<\/a><\/li>\n<li><a href=\"\/uinmanager\/faqs\/duplicate-uin-resolution\/\">Multiple UIN assignments<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>UINs are given to all employees of and many students within the A&amp;M System. In addition, UINs are given to some outside consultants, visiting staff, and other individuals associated with the A&amp;M System. Many problems with students UIN data such as spelling errors in the person&#8217;s name, an incorrect birth date, etc., can be performed [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[9],"tags":[],"class_list":{"0":"post-119","1":"faq","2":"type-faq","3":"status-publish","4":"format-standard","6":"category-general","7":"entry"},"acf":[],"_links":{"self":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/119","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq"}],"about":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/types\/faq"}],"author":[{"embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/users\/12"}],"version-history":[{"count":0,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/119\/revisions"}],"wp:attachment":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/media?parent=119"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/categories?post=119"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/tags?post=119"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":106,"date":"2020-03-26T01:14:53","date_gmt":"2020-03-26T01:14:53","guid":{"rendered":"http:\/\/it.tamus.edu\/uinmanager\/?p=106"},"modified":"2020-09-12T20:52:02","modified_gmt":"2020-09-12T20:52:02","slug":"what-data-fields-are-required-to-create-a-uin","status":"publish","type":"faq","link":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/faqs\/what-data-fields-are-required-to-create-a-uin\/","title":{"rendered":"What data fields are required to create a UIN?"},"content":{"rendered":"<p>The following fields are always required to create a UIN:<\/p>\n<ul>\n<li>Last Name<\/li>\n<li>Sex\/Gender<\/li>\n<\/ul>\n<p>One or both of these fields are also required:<\/p>\n<ul>\n<li>Date of Birth<\/li>\n<li>Social Security Number<\/li>\n<\/ul>\n<p>Note that both Date of Birth and SSN are strongly recommended to increase the uniqueness of the UIN data, which results in fewer errors and a more reliable UIN assignment.<\/p>\n<p>Additionally, the full name of the employee is strongly recommended:<\/p>\n<ul>\n<li>First Name<\/li>\n<li>Middle Initial<\/li>\n<li>Last Name<\/li>\n<li>Suffix (Jr, Sr, III, etc.)<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The following fields are always required to create a UIN: Last Name Sex\/Gender One or both of these fields are also required: Date of Birth Social Security Number Note that both Date of Birth and SSN are strongly recommended to increase the uniqueness of the UIN data, which results in fewer errors and a more [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[9],"tags":[],"class_list":{"0":"post-106","1":"faq","2":"type-faq","3":"status-publish","4":"format-standard","6":"category-general","7":"entry"},"acf":[],"_links":{"self":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/106","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq"}],"about":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/types\/faq"}],"author":[{"embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/users\/12"}],"version-history":[{"count":0,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/106\/revisions"}],"wp:attachment":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/media?parent=106"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/categories?post=106"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/tags?post=106"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":102,"date":"2020-02-05T15:05:51","date_gmt":"2020-02-05T15:05:51","guid":{"rendered":"http:\/\/it.tamus.edu\/uinmanager\/?p=102"},"modified":"2024-04-29T17:12:17","modified_gmt":"2024-04-29T22:12:17","slug":"duplicate-uin-resolution","status":"publish","type":"faq","link":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/faqs\/duplicate-uin-resolution\/","title":{"rendered":"Multiple UIN Assignments and Resolution"},"content":{"rendered":"<p><strong>How multiple UINs for a person come about:<\/strong><\/p>\n<p>Unfortunately, it often happens that a single individual is assigned multiple UINs over the course of time as additional services are provisioned, rather than that individual being recognized as previously having a UIN.\u00a0 Here is an not-so-extreme example:<\/p>\n<ol>\n<li>In the past, when an an A&amp;M System employee had a child, a side effect of configuring health care benefits for that child was that a new UIN was created and assigned (UIN #1).<\/li>\n<li>Years later, that child chooses to apply to one of the many A&amp;M System universities;\u00a0 during the application process this person is wrongly assigned a brand-new UIN rather than being associated to the original UIN.\u00a0 Thus we have UIN #2.<\/li>\n<li>Some time later, due to marriage or legal name change, this person&#8217;s last name changes, and then this person happens to accept a job within the A&amp;M System.\u00a0 During employee on-boarding, rather than associating this person with their original UIN, a new UIN is mistakenly created.\u00a0 (UIN #3).<\/li>\n<\/ol>\n<p>When these situations are detected (most often during employee on-boarding or shortly after), the resolution process utilizes the &#8216;First UIN Wins&#8217; rule:\u00a0 Within the SSO environment, UIN #2 and #3 are both configured as <em>Unused UIN? = Yes<\/em> (as seen in UIN Search) and the <em>Good UIN <\/em>field containing the value of the original UIN (UIN #1 in our example).<\/p>\n<p>&nbsp;<\/p>\n<p><strong>So what happens in the systems that are referencing the incorrect UINs?<\/strong><\/p>\n<p>Within the SSO &#8216;native&#8217; applications, such as UIN Search, UIN Manager, TrainTraq, HRConnect and others, this &#8216;UIN Referencing&#8217; mechanism works correctly.<\/p>\n<p>However, there are many independent, external services that also utilize UINs, such as Banner school systems, the HR system Workday, and other, smaller applications that utilize SSO for authentication but are not tightly integrated.\u00a0 These applications have varying degrees of support for &#8216;UIN Referencing&#8217;.\u00a0 In general, the larger applications such as Workday and Banner either automatically reconcile these changes or have personnel that perform manual reconciliation.<\/p>\n<p>Learn more about <a href=\"https:\/\/tamuserp2.wpengine.com\/uinmanager\/uin-data-integrity\/\">UIN Data Integrity<\/a><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How multiple UINs for a person come about: Unfortunately, it often happens that a single individual is assigned multiple UINs over the course of time as additional services are provisioned, rather than that individual being recognized as previously having a UIN.\u00a0 Here is an not-so-extreme example: In the past, when an an A&amp;M System employee [&hellip;]<\/p>\n","protected":false},"author":41,"featured_media":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[9],"tags":[5,6],"class_list":{"0":"post-102","1":"faq","2":"type-faq","3":"status-publish","4":"format-standard","6":"category-general","7":"tag-uin-manager","8":"tag-uin-search","9":"entry"},"acf":[],"_links":{"self":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/102","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq"}],"about":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/types\/faq"}],"author":[{"embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/users\/41"}],"version-history":[{"count":0,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/102\/revisions"}],"wp:attachment":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/media?parent=102"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/categories?post=102"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/tags?post=102"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":99,"date":"2020-01-24T22:50:13","date_gmt":"2020-01-24T22:50:13","guid":{"rendered":"http:\/\/it.tamus.edu\/uinmanager\/?p=99"},"modified":"2020-09-12T20:52:14","modified_gmt":"2020-09-12T20:52:14","slug":"why-cant-i-update-an-employees-name-etc-in-the-uin-applications","status":"publish","type":"faq","link":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/faqs\/why-cant-i-update-an-employees-name-etc-in-the-uin-applications\/","title":{"rendered":"Why Can&#8217;t I Update an Employee&#8217;s Name, etc., in UIN Manager?"},"content":{"rendered":"<p>For employees, Workday is the system of record for personal information such as name, birth date, and gender. Therefore, changes to these values should be made in Workday, not in UIN Manager.<\/p>\n<p>Note that these data elements are synchronized from Workday into the UIN data store when updated in Workday. Changes made in Workday will appear in the UIN data overnight whenever it is possible to do so.<\/p>\n<p>However, certain changes to data made in Workday may not be allowed to sync to the UIN data store. For example, the use of special characters &#8211; particularly Unicode characters outside of the normal English-language character set &#8211; are not be allowed.<\/p>\n<p>Similarly, care should be taken to ensure than individual&#8217;s name suffix &#8211; Jr, Sr, III, et al &#8211; are entered into the proper field in Workday and not appended to the person&#8217;s last name.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>For employees, Workday is the system of record for personal information such as name, birth date, and gender. Therefore, changes to these values should be made in Workday, not in UIN Manager. Note that these data elements are synchronized from Workday into the UIN data store when updated in Workday. Changes made in Workday will [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[9],"tags":[],"class_list":{"0":"post-99","1":"faq","2":"type-faq","3":"status-publish","4":"format-standard","6":"category-general","7":"entry"},"acf":[],"_links":{"self":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/99","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq"}],"about":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/types\/faq"}],"author":[{"embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/users\/12"}],"version-history":[{"count":0,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/faq\/99\/revisions"}],"wp:attachment":[{"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/media?parent=99"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/categories?post=99"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tamuserp2.wpengine.com\/uinmanager\/wp-json\/wp\/v2\/tags?post=99"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}]